Automated Billing Management System

Azati developed a billing management module for a business platform serving public organizations. The system is integrated with a payment gateway and web/mobile apps, automating user registration, payment methods, invoicing, and batch payment processing.

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All Technologies Used

Java 8
Java 8
Spring Boot
Spring Boot
Spring Integration
Spring Integration
Spring Batch
Spring Batch
MySQL Aurora
MySQL Aurora
Asciidoctor
Asciidoctor
Hibernate
Hibernate
Liquibase
Liquibase
Groovy
Groovy
Mockito
Mockito
Git
Git
Docker
Docker
Jira
Jira
Confluence
Confluence
Jenkins
Jenkins
Kibana
Kibana

Motivation

To create a flexible and scalable solution capable of managing billing operations for public organizations. The goal was to enable seamless integration with payment systems, handle high-volume invoice processing, and provide robust APIs for external services.

Main Challenges

Challenge 1
High-Volume Billing Flow

The system had to process thousands of invoices efficiently using batch flows. Azati implemented Spring Batch and asynchronous integration patterns to manage scheduled and event-driven operations.

Challenge 2
Integration with External Payment Gateway

Handling real-time and asynchronous communications with an external payment gateway required robust error handling and retries. The team implemented Spring Integration flows and retry mechanisms to ensure message delivery and processing.

Challenge 3
Dynamic Business Logic and Data Validations

Business rules varied across clients and had to be validated at multiple stages. Custom validation and calculation layers were developed within the service architecture to ensure accurate billing and compliance.

Key Features

  • Microservice-Like Modular Architecture: Although part of a larger monolith, the module was designed to be self-contained and focused on billing, with a clean separation of responsibilities.
  • REST API for CRUD Operations and Filters: CExposed interfaces to manage business and payment entities with create, read, update, delete, sort, and filter operations.
  • Batch Invoice Processing: Scheduled execution of large invoice flows using Spring Batch to handle payments, deposits, settlements, and retries.
  • Asynchronous Communication with Payment Gateway: Message-based integration enabled reliable and non-blocking interaction with external systems.
  • Business Logic Layer: Included complex logic for validations, payment attempts, and financial workflows.
  • Collaborative Development Environment: Agile methodology with two-week sprints, daily standups, retrospectives, task grooming, and close collaboration with the system architect.

Our Approach

Agile-Based Development Process
The team followed Agile practices with clearly defined roles and processes. This included task estimation (poker board), grooming, retrospectives, and architecture discussions to align development with business goals.
Team Collaboration
Cross-functional team of 4 developers, 2 QA engineers, a team lead, a business analyst, a project manager, and a solution architect worked in close sync with constant communication and Q&A sessions.
Code Quality and Review Culture
Senior backend engineers participated in writing business-critical code, reviewing changes, optimizing SQL queries, negotiating API contracts, and improving database structures for better scalability.

Project Impact

Reliable and Scalable Billing System: The implemented solution successfully handled complex billing needs for public organizations and was capable of scaling with growing demand.

Improved Integration with Payment Gateways: Enabled seamless and secure money transfers, settlements, and automated payment retries through robust integration.

Optimized Business Processes: The automation of key billing processes reduced manual overhead and errors, thereby increasing overall efficiency and customer satisfaction.

Stable Operations through Asynchronous Processing: Reduced system downtime and load peaks with asynchronous communication and batch scheduling.

Knowledge-Driven Development: Regular architectural consultations and team rituals ensured high-quality deliverables aligned with long-term system goals.

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