50 engineers freed from routine manual reporting
Automated workflows eliminated paperwork, enabling staff to focus on priority tasks.
Technologies used
React
React Native
MongoDB
Java 8
Motivation
The municipality faced time-consuming manual reporting, inconsistent data from multiple templates, and difficulties tracking equipment depreciation across departments; the goal was to develop a platform that automates data collection, standardizes reporting, and provides municipal engineers with accurate, real-time, interactive reports, reducing manual effort and improving decision-making efficiency.
Main challenges
Challenge 01
Incomplete and Evolving Requirements
The customer had only a high-level vision of the reporting platform, with many business rules, workflows, and field-level specifications missing or undefined, causing ambiguity and blocking early development progress; to address this, Azati established an iterative requirements-clarification workflow with weekly discovery sessions, rapid prototyping, and continuous validation to refine requirements in parallel with development.
#1
Challenge 02
Lack of Standardization in Reporting Templates
The municipality used dozens of evolving depreciation and inspection templates, each differing by department and equipment type, leading to inconsistent data and frequent rework; Azati resolved this by implementing a dynamic form builder with template versioning, centralized rule management, and instant live updates that eliminated dependency on developers for template modifications.
#2
Challenge 03
Need for Reliable Offline Functionality
Engineers operated in remote locations with unreliable or absent internet connectivity, making online-only tools unusable and causing delays and data loss; Azati addressed this challenge by building an offline-first mobile architecture with encrypted local storage, continuous auto-save, and a conflict-free synchronization engine that reliably restored data to the server once connectivity returned.
#3
Challenge 04
High Report Volume and Performance Constraints
The municipality required the system to handle hundreds of reports per day while maintaining fast response times and preventing bottlenecks during peak hours; Azati solved this by designing an optimized data pipeline on MongoDB with incremental synchronization, background queue processing, and performance-tuned data indexing to ensure stable and scalable operations.
#4
Our approach
Agile Development and Discovery Phase
Azati initiated the project with agile discovery to clarify unclear requirements, translating real engineer workflows into technical specifications. This approach ensured rapid adaptation to frequent changes and maintained transparency with stakeholders.
User Flows, Wireframes, and Rapid Prototypes
The team created detailed user flows and interactive wireframes to validate UI logic with engineering teams. Multiple prototypes were tested early, ensuring that the final product met usability expectations and field operation constraints.
Development of Mobile and Web Applications
A cross-platform React Native app was developed for iOS and Android engineers, while a React-based web interface was built for administrators. Both apps were integrated into a central backend with secure storage in MongoDB.
Offline-First Architecture and Automation
Offline data persistence, incremental synchronization, automated report generation, and a dynamic form builder were implemented to fully automate the reporting cycle and reduce human error.
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Schedule a callSolution
01
Cross-Platform Mobile Applications
The system includes Android and iOS mobile apps for municipal engineers to collect data on equipment depreciation directly in the field. The apps support offline functionality, allowing users to fill forms even without network access and synchronize data automatically once the connection is restored.
Key capabilities:
- Native Android and iOS support
- Offline data collection and synchronization
- Navigation between form sections
- Preview of filled forms before submission
02
Web Admin Interface
A web interface allows administrators to manage the reporting ecosystem, including users, form templates, and report templates, providing full control over the workflow and data integrity.
Key capabilities:
- CRUD operations for users
- CRUD operations for form templates
- CRUD operations for report templates
- Management of form submissions and data review
03
Dynamic Form Builder
Administrators can create, edit, and manage forms dynamically using the form builder. This ensures that templates remain up-to-date with municipal requirements and reduces dependence on development support.
Key capabilities:
- Intuitive template creation and editing
- Real-time updates to mobile and web apps
- Customizable sections and fields
- Template version control
04
Form and Report Management
The platform manages all forms and reports in a centralized manner, tracking drafts, sent forms, and in-process submissions, ensuring that no data is lost and all reports are delivered accurately.
Key capabilities:
- Draft, in-process, and sent form tracking
- Automated synchronization for offline submissions
- Real-time visibility of form status
- Integration with reporting templates for standardized output
05
Automated Notifications
Once a form is submitted and received by the system, automated email notifications are sent to relevant stakeholders, keeping all parties informed of updates and pending actions.
Key capabilities:
- Automated email sending after form submission
- Configurable recipients for notifications
- Real-time alerts for critical updates
- Integration with both mobile and web workflows
Results & business impact
624 reports processed daily
The platform handles high-volume reporting with consistent performance.
16-week delivery
Azati delivered the entire system in record time while maintaining high-quality engineering standards.
Improved reporting accuracy
Offline sync, automated checks, and dynamic forms reduced human errors and improved data integrity.
