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Enterprise Content Management System for Retail Real Estate Corporation

Azati worked with a leading commercial real estate company to build a platform that powers over 90% of online property sales across the US. Our solution involved developing a large-scale online auction marketplace for distressed property transactions, incorporating an Enterprise Content Management (ECM) and Web Content Management System (WCMS) to handle large amounts of documents, images, and data linked to each property unit available for sale.

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97%

of all auction-related documents processed and secured successfully

45-70%

reduction in manual document handling and data errors

50-60%

increase in auction listing accuracy and speed

All Technologies Used

C#
C#
MySQL
MySQL
Azure
Azure
Visual Studio
Visual Studio
ASP.NET
ASP.NET
.NET MVC
.NET MVC
Telerik
Telerik
SpringCM
SpringCM
Sentry
Sentry
Vitrium
Vitrium
UNFOLD
UNFOLD
SharpDox
SharpDox
Pdfium.NET SDK
Pdfium.NET SDK

Motivation

The customer sought to create the largest online auction marketplace in the US for distressed property transactions. The goal was to streamline the process of managing vast amounts of documents and data related to each property, ensuring that critical information was delivered to the correct audience. Azati's solution was designed to automate and optimize content management while integrating with various third-party technologies.

Main Challenges

Challenge 01
Streamlining Development Between Multiple Vendors

The project required coordination between various vendors to ensure the smooth development and integration of multiple modules. Azati played a key role in aligning these efforts and enhancing the overall development process.

#1
Challenge 02
Securing Document Content

The customer needed to secure sensitive PDF files, ensuring only authorized access. Azati implemented the Content Security Policy (CSP) and integrated Vitrium and SpringCM technologies to overlay data security and encryption.

#2
Challenge 03
Complex Third-Party Integrations

The solution required the integration of multiple third-party modules, including document processing, sorting, and email handling systems. Azati developed custom plugins and modules to enrich the platform with additional features and capabilities.

#3
Challenge 04
Efficient Data Management for Auction Listings

Managing and organizing large volumes of documents and data required an efficient system for categorizing and scoring auction properties. Azati implemented a robust ECM/WCMS system to automatically group documents, score auction listings, and structure data for online display.

#4

Our Approach

Coordinating Development Efforts
Azati led the coordination of multiple vendors, ensuring that each contributed effectively to the project. We streamlined development and facilitated integration between different systems to avoid delays and inefficiencies.
Ensuring Document Security with Vitrium and SpringCM
Azati implemented a comprehensive Content Security Policy (CSP), using Vitrium and SpringCM technologies to secure PDFs and other critical files, ensuring they were protected against unauthorized access.
Custom Plugin Development
Our team developed custom plugins and modules from scratch, such as the PPDF Web App, Inactive Sync Module, Auction Box, and various data processing tools. These plugins enabled seamless data transfer, improved file management, and enhanced the overall user experience on the auction platform.
Automating Auction Data Management
We built systems to automatically group property-related documents, calculate auction prices, and display information on the marketplace. The structured data generated from these processes was integrated into the auction website for a smooth, automated experience.

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Solution

01

PPDF Service

Core service for securing PDF documents, integrated with Vitrium and SpringCM. Automatically applies encryption and access control to ensure only authorized users can view critical property documents.
Key capabilities:
  • PDF encryption and access control
  • Integration with all key modules
  • Supports large-scale document processing
  • Automated security overlay for sensitive files
02

PPDF Web App

Cloud-hosted application that manages all Vitrium Suite components. Handles document conversion, storage, and secure distribution for the auction platform.
Key capabilities:
  • Converts MS Office and graphic files to PDF
  • Cloud hosting for scalability
  • Centralized document management
  • Supports secure file distribution
03

Inactive Sync Module

Automates synchronization of files between Active and Inactive folders. Consolidates duplicates and ensures consistent file organization for auction listings.
Key capabilities:
  • Automated synchronization of folders
  • Duplicate consolidation
  • Integration with SpringCM WSDL
  • Reduces manual errors in file management
04

Auction Box

Processes emails and attachments by routing them to correct event or asset folders based on email headers. Ensures all property-related communication is accurately tracked and organized.
Key capabilities:
  • Email-to-folder assignment based on EventID/AssetID
  • Exception handling for unmatched emails
  • Supports attachment transfer
  • Streamlines auction correspondence management
05

Spring Viewer

Displays property-related files in the Due Diligence tab of the auction website. Provides preview, download, and zoom capabilities for secure and convenient document access.
Key capabilities:
  • Preview documents from inactive folder
  • Download functionality for authorized users
  • Zoom and navigation tools
  • Integrated with auction website interface
06

Data Scrubber

Filters and validates property data using predefined rules, including UPS address verification. Ensures clean, structured data is available for auction listings and automated pricing.
Key capabilities:
  • Data validation and filtering
  • Address verification
  • Predefined rules for scrubbing
  • Ensures accurate and consistent auction data

Business Value

Streamlined Development: Coordinated multiple vendors and modules, improving project efficiency and reducing integration bottlenecks.

Enhanced Document Security: Protected sensitive property files with Vitrium and SpringCM integration, ensuring only authorized access.

Automated Auction Workflow: Converted unstructured property data into structured listings, simplifying auction setup and reducing manual work.

Feature-Rich Platform Delivery: Developed and implemented 97% of requested features within budget, enhancing platform capabilities for buyers and sellers.

Domain Expertise Growth: Long-term collaboration strengthened Azati’s expertise in retail real estate and large-scale content management solutions.

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